Administrative Assistant / Receptionist (Temporary)

About the role

Abbott's Tel Aviv office in the Nutrition Division is hiring a temporary full-time administrative assistant and receptionist to cover maternity leave. The role is based in the office, 8:00-17:00, five days a week, and covers office maintenance, purchase orders and invoices, and support for welfare activities.

Key responsibilities

• Act as the office liaison with facility services such as parking and cleaning, and maintain a clean and orderly lobby and workspace.
• Answer incoming calls, transfer them or take messages, and manage the calendars of key management members.
• Initiate purchase orders and invoices in SAP for several business divisions.
• Work with couriers, send and receive mail and packages, distribute incoming mail and organise outgoing shipments.
• Welcome vendors and guests, coordinate visitors and keep visitor records in line with company policy.
• Order office supplies and food, and prepare refreshments for the office and meetings.
• Support welfare activities with the business and Human Resources, manage suppliers, and coordinate visits from abroad.
• File contracts with external vendors and support ad-hoc projects as needed.

Required profile

• 1-2 years of experience as a receptionist or in an administration role (an advantage).
• High school diploma preferred; fluent English, able to handle calls, emails and visitors from abroad.
• Excellent interpersonal and communication skills, flexible, organised and detail-oriented.
• Able to deal effectively with high-level internal and external contacts.

Required skills

• SAP (for purchase orders and invoices)
• Office software: Excel, Word, PowerPoint and others
• Multiple reporting, approval and documentation systems