Personal Assistant & Office Administrator

About the role

Roche Diagnostics, one of the world's leading suppliers of in-vitro diagnostics, is looking for a Personal Assistant and Office Administrator to join a team supporting the establishment of its new diagnostic entity in Israel. The position is based in Israel and offers the chance to help shape the design and creation of the new organization.

Key responsibilities

• Provide administrative support to the Country Manager and other managers as required.
• Maintain the schedules and calendars of top leaders, including the Country Manager, and manage day-to-day and long-term meetings, projects and priorities.
• Handle all administrative and office management activities, including inbound and outbound mail, visitors, messengers and catering.
• Answer, respond to and follow up on incoming calls, messages, requests and correspondence, and coordinate meetings.
• Arrange travel abroad, including flights and accommodation.
• Design and implement welfare programs such as happy hours, offsites and team-building activities.
• Collaborate with HR and leadership on training programs and learning initiatives aligned with company goals.
• Prepare meeting materials such as agendas, presentations and minutes, and follow up on action items.
• Handle sensitive information with strict confidentiality.

Required profile

• Academic education.
• At least 5 years of experience as a secretary, administrative manager or administrative assistant to top management in a multinational company.
• Fluent Hebrew and English, written and spoken.
• Organized, proactive and dynamic, with personal initiative.
• High performance under pressure and with minimal supervision, and highly discreet with confidential information.