Personal Assistant to Senior VP

About the role

We are seeking a highly organized and proactive Personal Assistant to support our Senior Vice President. This position is the primary point of contact for the executive office, ensuring smooth daily operations and seamless coordination with internal and external stakeholders.

Key responsibilities

• Manage a complex, dynamic calendar for the Senior VP, scheduling and prioritising meetings and appointments.
• Coordinate with company leadership, managers, employees, and external partners to facilitate effective communication.
• Welcome and host guests, and support meetings held in the executive office.
• Handle documents, correspondence, administrative tasks, and various project‑related activities.
• Provide confidential support on assignments delegated by the Senior VP, maintaining discretion at all times.

Required profile

• Previous experience managing complex calendars and coordinating meetings.
• Strong proficiency in Microsoft Office, especially Outlook.
• Excellent organisational and time‑management abilities with keen attention to detail.
• Professional appearance, strong service orientation, and excellent interpersonal skills.
• High level of responsibility, independence, initiative, reliability, and discretion.

Required skills

• Microsoft Outlook
• Microsoft Office suite