Executive Assistant & People Operations

About the role

We are seeking an Executive Assistant & People Operations professional to support our COO and enhance the employee experience. This hands‑on role blends executive assistance, HR administration, and office operations in a fast‑paced, global environment.

Key responsibilities

• Manage the COO’s complex calendar, schedule internal and external meetings across time zones, and coordinate travel logistics.
• Prepare meeting materials, presentations, and follow‑up action items.
• Oversee employee onboarding and off‑boarding, maintain documentation, and assist the HR Manager with day‑to‑day People Operations tasks.
• Coordinate employee experience initiatives such as birthdays, recognition programs, and company events.
• Support office operations by managing meeting‑room calendars, supplies, travel arrangements, and acting as a backup for the Office Manager.

Required profile

• 2+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar administrative role.
• Proven ability to manage complex executive calendars and coordinate meetings.
• Experience arranging domestic and international business travel.
• Strong organizational, proactive, and problem‑solving skills with a high level of professionalism and discretion.

Required skills