Administrative Manager & Executive Personal Assistant

About the role

We are looking for an Administrative Manager who will also act as an Executive Personal Assistant. The role combines day‑to‑day office management with high‑level support for senior managers, ensuring smooth operations and effective coordination across the organization.

Key responsibilities

• Oversee daily office administration, including supplies, equipment, and document filing.
• Coordinate employee well‑being activities, team‑building events, and company gatherings.
• Arrange domestic and international travel, handling flights, hotels, and transfers.
• Maintain a clean, functional, and welcoming work environment.
• Manage senior management calendars, schedule meetings, and prioritize tasks.
• Prepare agendas, presentations, and supporting materials for meetings.
• Document decisions, draft minutes, and track action items.
• Handle correspondence, phone calls, and inquiries on behalf of management.
• Support special projects and cross‑functional initiatives.

Required profile

• Minimum 3 years of experience in office management or personal assistant roles.
• Fluent English, both written and spoken.
• Strong organizational skills, attention to detail, and ability to juggle multiple tasks.
• High personal accountability, independence, and proactive process‑driving.
• Excellent interpersonal and service‑orientation skills, with a team‑player mindset.
• Higher‑education degree is a plus.

Required skills

• Proficiency with Microsoft Office suite.
• Experience using task‑management or project‑tracking systems.