Personal Assistant to Senior VP

About the role

We are seeking a professional, highly organized, and proactive Personal Assistant to support our Senior Vice President. The role acts as a key point of contact, ensuring smooth day‑to‑day operations of the executive office while maintaining the highest level of confidentiality.

Key responsibilities

• Manage a complex, dynamic calendar for the Senior VP and the HR Director, scheduling and prioritising meetings and appointments.
• Coordinate with company leadership, managers, employees, and external stakeholders to facilitate effective communication.
• Welcome and host guests, and support meetings held at the executive office.
• Handle documents, correspondence, administrative tasks, and various project‑related activities.
• Provide ad‑hoc support on matters assigned by the Senior VP while preserving discretion.

Required profile

• Previous experience managing complex calendars and coordinating meetings.
• Strong organizational and time‑management abilities with meticulous attention to detail.
• Professional appearance, service orientation, and excellent interpersonal skills.
• High level of responsibility, independence, initiative, reliability, and discretion.

Required skills

• Proficiency in Microsoft Office, especially Outlook.