Personal Assistant to Senior VP

About the role

We are seeking a highly organized and proactive Personal Assistant to support a Senior Vice President. The role serves as the main point of contact for the executive office, ensuring smooth day‑to‑day operations and maintaining strict confidentiality.

Key responsibilities

• Manage a complex and dynamic calendar for the Senior Vice President, scheduling and prioritising meetings and appointments.
• Coordinate with company leadership, managers, employees and external stakeholders to arrange meetings and events.
• Welcome and host guests, and support meetings held at the executive office.
• Handle documents, correspondence, administrative tasks and various project‑related activities.
• Provide ad‑hoc support on matters assigned by the Senior Vice President while upholding a high level of discretion.

Required profile

• Previous experience managing complex calendars and coordinating meetings.
• Strong proficiency in Microsoft Office, especially Outlook.
• Excellent organisational and time‑management skills with strong attention to detail.
• Ability to prioritise and manage multiple tasks in a fast‑paced environment.
• Professional appearance, strong interpersonal skills and a service‑oriented attitude.
• High level of responsibility, independence, initiative, reliability and discretion.

Required skills

• Microsoft Outlook
• Microsoft Office