Administrative Secretary – Office Management

About the role

Publicis Group is seeking an experienced, service‑oriented Administrative Secretary to ensure a professional and welcoming office environment. The role combines schedule management, front‑desk reception, vendor coordination, and day‑to‑day operational support.

Key responsibilities

• Manage executives' calendars, schedule meetings and coordinate logistics.
• Provide continuous administrative support for office operations, including expense reimbursements.
• Work with suppliers, service providers and couriers to maintain smooth workflows.
• Serve as the first point of contact at the front desk, welcoming visitors and offering initial assistance.
• Maintain an organized, efficient, and representative office environment.

Required profile

• 1–2 years of experience in administrative or operational roles (e.g., military administrative service, office administration, store management).
• Proven experience managing calendars and coordinating meetings.
• Background in a front‑facing role such as reception or customer service.
• Excellent organizational and multitasking abilities, capable of handling multiple priorities independently.
• Strong interpersonal and communication skills.

Required skills

• Proficiency in Microsoft Office applications.

What we offer

• Full‑time schedule (Sunday–Thursday) with a hybrid work model – one day per week remote.
• Dog‑friendly office environment.
• Opportunity to work in Israel’s largest influencer marketing ecosystem.