Personal Assistant to Head of Legal

About the role

Nebius, a leading AI cloud platform, is seeking an experienced Personal Assistant to support its Head of Legal. This trusted position sits at the heart of the Legal function, requiring proactive, detail‑oriented support across a fast‑moving, international organization.

Key responsibilities

• Own and manage complex, multi‑time‑zone calendars, adapting to frequent priority changes.
• Schedule meetings in the appropriate format and location, preparing agendas, materials, and follow‑up actions.
• Coordinate internal and external meetings, visitor arrangements, and legal team events.
• Handle correspondence and inbox management, triaging requests and ensuring timely responses.
• Arrange domestic and international travel, including flights, accommodation, ground transport, and last‑minute adjustments.
• Serve as the primary point of contact between Legal leadership and stakeholders.
• Maintain confidentiality of highly sensitive legal, business, and personal information.
• Support expense reporting, document management, and digital record‑keeping.
• Follow through on commitments, reminders, and action items to prevent oversights.

Required profile

• Minimum of 6 years of experience in a personal or executive assistant role.
• Proven ability to anticipate needs, understand context, and resolve practical issues before they become blockers.
• Exceptional organizational skills and attention to detail.
• Strong communication skills and ability to build trusted relationships with internal and external partners.

Required skills

What we offer

• Opportunity to work closely with senior legal leadership in a high‑growth AI company.
• Exposure to an international, fast‑paced environment.
• Collaborative team culture focused on innovation and excellence.