Office Manager & Personal Assistant

About the role

We are looking for a highly organized, proactive and service‑oriented Office Manager & Personal Assistant to own the day‑to‑day workplace and operational experience at Upstream’s Israel office. The role combines office operations, facilities management, executive support and travel coordination to ensure a smooth, professional and welcoming environment for employees and guests.

Key responsibilities

• Own day‑to‑day office operations, including maintenance, cleaning, supplies, kitchen, parking and vendor management.
• Serve as main point of contact with building management, coordinating services, access and compliance checks such as fire safety and HVAC.
• Manage operational budgets, purchasing and expense tracking, identifying needs and implementing solutions.
• Provide high‑level support to the CEO, handling calendar, meetings and administrative tasks.
• Coordinate end‑to‑end travel for employees and executives, ensuring compliance with policies and handling last‑minute changes.
• Assist HR with onboarding, employee welfare initiatives, company events and visitor reception.

Required profile

• Minimum 5 years of experience in office management, workplace operations or similar roles, preferably in high‑tech or startup environments.
• Full‑time on‑site availability at the Herzliya office.
• Exceptional organizational skills, strong ownership, high attention to detail and ability to manage multiple priorities independently.
• Proactive, service‑oriented attitude with excellent interpersonal and communication abilities.
• Fluent in spoken and written Hebrew and English, with a high level of discretion and professionalism.