Administrative Coordinator – Marketing & Sales

About the role

Phibro Israel is looking for an experienced Administrative Coordinator to support the Marketing & Sales department. This position combines calendar management, office administration, and cross‑functional support to keep daily operations running smoothly.

Key responsibilities

• Manage complex and dynamic calendars for the VP of Marketing & Sales and other stakeholders.
• Coordinate internal and external meetings, prepare presentations, meeting materials, and summaries.
• Provide ongoing administrative support to the Marketing & Sales team, including conference and event organization.
• Create purchase requests and handle related administrative processes.
• Serve as the primary point of contact at the reception desk, welcome visitors, and manage phone calls.
• Coordinate office supplies, vendor requests, and support employee welfare and onboarding activities.
• Assist with additional organizational needs as required.

Required profile

• Minimum 3 years of experience in administration, office management, or a similar role.
• Proven ability to manage complex calendars and coordinate multiple stakeholders.
• Very good written and verbal English communication skills.
• Strong organizational, multitasking, and detail‑oriented abilities.
• Assertive, proactive, and capable of working independently in a dynamic environment.

Required skills

• Microsoft Office
• Outlook

What we offer

• Hybrid work model – 4 days in the office and Thursdays from home.