Admin Associate

About the role

We are seeking an Admin Associate to provide comprehensive administrative support to our leadership team, ensuring smooth daily operations and effective coordination across global stakeholders.

Key responsibilities

• Manage a complex, dynamic calendar for executives, partners, and international meetings, including 1:1s and senior leadership sessions.
• Coordinate quarterly business reviews (QBRs), hackathons, all‑hands events, and off‑site leadership meetings, handling full logistics and vendor management.
• Take minutes and distribute summaries for weekly leadership meetings, track action items, and follow up on execution.
• Act as the primary point of contact between leadership and internal/external stakeholders, routing approvals and maintaining clear communication flow.
• Oversee budgets for events, employee welfare, and holiday gifts; process expenses using Concur and manage purchase orders and operational payments.
• Plan and execute business travel, working with travel vendors such as American Express, and prepare travel itineraries and materials.
• Manage internal communications across email, messaging platforms, and office displays; lead employee engagement programs and milestone celebrations.

Required profile

• Proven experience in calendar management and executive support.
• Strong organizational skills with a track record of coordinating large‑scale events and meetings.
• Excellent stakeholder communication and ability to act as a liaison between leadership and multiple teams.
• Experience handling budgets, processing expenses, and working with vendors.
• Ability to manage travel arrangements and prepare related documentation.

Required skills

• Concur expense management system.