Personal Assistant for Two Executives (Russian required)

About the role

We are looking for a highly organized, discreet, and resourceful Personal Assistant to support two business executives with their personal and family administration and to act as the organizational brain behind their busy, ever‑changing personal lives. This is a full‑time, on‑site role based primarily in a home office in Herzliya, with partial presence in Tel Aviv.

Key responsibilities

• Manage calendars, schedules, and daily priorities.
• Track, organize, and update tasks daily using Monday.com.
• Coordinate business and personal travel arrangements.
• Manage personal and family logistics with precision and discretion.
• Handle ongoing personal administration – documents, passports, appointments, vendors, and other details.
• Support both executives with day‑to‑day personal‑assistant needs.
• Occasionally step away from the desk to pick up samples, meet a supplier, or handle tasks in person.
• Consolidate scattered information into clear, well‑organized documents.
• Communicate professionally and warmly with clients, suppliers, service providers, and partners.
• Keep operations smooth even when priorities or plans change during the day.

Required profile

• Hebrew – very high level, spoken and written.
• English – very high level, spoken and written.
• Russian – conversational level, primarily for communication with one executive.
• Exceptionally organized with strong multitasking and prioritization skills.
• Calm, focused, and effective under pressure.
• Comfortable asking questions and clarifying priorities rather than assuming.
• Strong professional boundaries while maintaining discretion and judgment.
• High emotional intelligence – able to read the room and adjust accordingly.
• Resourceful and solution‑oriented.
• Presentable, communicative, and genuinely service‑oriented.
• Proficient with Outlook and Excel, including basic formulas.
• Able to create clean, clear, and professionally formatted documents.

Required skills

• Outlook
• Excel
• Monday.com