Office Manager

About the role

The Office Manager will oversee the daily operations of GL Urban Systems’ Tel Aviv office, ensuring a smooth and professional environment for staff, clients, and visitors. This full‑time, on‑site position supports both internal teams and external partners through efficient administrative coordination.

Key responsibilities

• Coordinate schedules, meetings, and conference rooms for multidisciplinary project teams.
• Maintain office supplies, equipment, and inventory, placing orders as needed.
• Serve as the first point of contact for visitors and clients, providing courteous customer service.
• Handle documentation, filing, data entry, and record‑keeping in both physical and digital formats.
• Support management and project leaders with administrative tasks, such as preparing reports and presentations.
• Ensure office systems and records are up‑to‑date and compliant with confidentiality requirements.
• Collaborate with colleagues to streamline processes and improve office efficiency.

Required profile

• Strong communication and customer‑service abilities.
• Proven experience in office administration or coordination, preferably in a professional services or consulting setting.
• Excellent organizational skills with keen attention to detail.
• Ability to work independently while maintaining confidentiality.
• Fluency in English; Hebrew proficiency is a plus.

Required skills

• Proficiency with standard office software (word processing, spreadsheets, email, calendars).
• Familiarity with project or document management tools is advantageous.