Executive Assistant & Project Manager

About the role

We are seeking a proactive Executive Assistant & Project Manager to support our Chief Operating Officer. This hybrid position blends high‑level executive assistance with end‑to‑end project management, ensuring the COO’s priorities are executed efficiently.

Key responsibilities

• Work closely with the COO on daily priorities and activities.
• Participate in meetings, take detailed notes, summarize decisions and define clear action items.
• Own the follow‑up process after meetings to ensure commitments are completed.
• Track priorities, deadlines and open tasks for the COO and prepare summaries, presentations and other materials as needed.
• Manage cross‑functional projects from planning through execution, building timelines and tracking milestones.
• Coordinate between teams and stakeholders, identify blockers and proactively resolve issues.
• Provide regular updates on project status and outstanding items.
• Take ownership of ad‑hoc projects and initiatives from start to finish.

Required profile

• Minimum 2 years of experience in executive assistance, project management, operations or a similar role.
• Exceptional organizational and time‑management abilities with strong attention to detail.
• Excellent follow‑up and execution skills, able to manage multiple priorities simultaneously.
• Proactive, hands‑on approach with a strong sense of ownership.
• Ability to work independently in a fast‑paced environment and comfortably interact with senior leadership.
• High level of English proficiency.

Required skills