Executive Assistant to Managing Partner

About the role

NTM Advisors, an investment advisory firm based in Jerusalem, is seeking an experienced Executive Assistant to provide day‑to‑day support to the Managing Partner. The role involves managing his schedule, correspondence, travel and a variety of personal and administrative tasks.

Key responsibilities

• Plan and organise the Managing Partner’s daily agenda, including calendar management and meeting coordination.
• Prepare emails, letters, business documents and handle day‑to‑day correspondence.
• Arrange business and personal travel, booking flights, hotels, visas and travel insurance.
• Conduct research, prepare supporting materials and manage documents of varying complexity.
• Perform personal errands and ad‑hoc administrative tasks for the Managing Partner.
• Handle minor bureaucratic processes such as forms and applications.
• Manage day‑to‑day budget, expenses and bill payments.
• Oversee office operations including tenancy matters, supplies, courier services and business cards.
• Coordinate IT requests, system access and maintain electronic and paper filing systems.

Required profile

• Minimum 3 years of experience as an Executive Assistant, Personal Assistant or supporting senior leadership.
• Full‑time availability on‑site in Har Hotzvim, Jerusalem; no remote or hybrid option.
• Strong ownership, ability to manage multiple priorities and meet deadlines independently.
• Excellent organisational skills, attention to detail and high discretion with confidential information.
• Fluent English (business level), working proficiency in Hebrew (Level Gimel or equivalent) and fluent Russian.

Required skills

• Proficient use of Microsoft Office.
• Proficient use of Google Workspace.
• Experience with AI tools (a plus).