Site Administrative Assistant

About the role

The Site Administrative Assistant will manage the day‑to‑day operations of the Tel‑Aviv office and act as the primary liaison between the headquarters and the local Proton Therapy site. This position ensures smooth administrative, logistical, and financial processes to support the site’s mission.

Key responsibilities

• Handle general administrative tasks, including coordinating meetings, managing incoming calls, and processing correspondence.
• Prepare memos, generate reports, and maintain accurate records.
• Organise business travel, hotel bookings, taxi arrangements and car‑pool management for site staff.
• Provide HR support such as vacation tracking and payroll coordination.
• Oversee logistics for spare parts, equipment deliveries, and warehousing.
• Manage site purchasing accounts, monitor petty cash, and process invoices and expense reports.

Required profile

• Minimum 5 years experience as an Administrative Assistant or Office Manager.
• Strong written and verbal communication skills in English.
• Ability to work autonomously, manage time efficiently and meet strict deadlines.
• Team player with solid interpersonal skills.

Required skills

• Proficient use of Microsoft Office.
• Working knowledge of SAP.

What we offer

• Opportunity to contribute to a leading Proton Therapy site within a certified B‑Corporation.
• Collaborative, innovative environment focused on creativity and excellence.