Personal Assistant to Senior VP

About the role

We are seeking a highly organized and proactive Personal Assistant to support our Senior Vice President. The role is pivotal in ensuring smooth daily operations of the executive office and maintaining a professional environment for internal and external stakeholders.

Key responsibilities

• Manage a complex, dynamic calendar for the Senior VP and HR Director, scheduling and prioritising meetings and appointments.
• Coordinate closely with company leadership, managers, employees, and external partners.
• Welcome and host guests, and provide logistical support for meetings held in the executive office.
• Handle documents, correspondence, administrative tasks, and various project‑related activities.
• Assist the Senior VP on assigned matters while upholding strict confidentiality and discretion.

Required profile

• Previous experience managing complex calendars and coordinating meetings (advantageous).
• Strong proficiency in Microsoft Office, especially Outlook.
• Excellent organisational and time‑management abilities with keen attention to detail.
• Ability to prioritise and manage multiple tasks in a fast‑paced environment.
• Professional appearance, strong service orientation, and excellent interpersonal skills.
• High level of responsibility, independence, initiative, reliability, and discretion.
• Open to all candidates regardless of gender.

Required skills

• Microsoft Office
• Outlook