Office & Operations Manager

About the role

We are seeking a proactive, highly organized Office & Operations Manager to keep our private investment firm running smoothly. This fast‑paced role blends office management, vendor coordination, and day‑to‑day operational responsibilities in a high‑tech environment.

Key responsibilities

• Maintain a clean, organized office, ensuring supplies, equipment, and meeting spaces are fully stocked and ready.
• Manage office vendors, service providers, and maintenance issues from sourcing to payment.
• Oversee procurement processes, including quotes, contracts, orders, invoices, and expense tracking.
• Coordinate domestic and international travel logistics, handling flights, accommodation, visas, and last‑minute changes.
• Support employee experience, recruitment logistics, onboarding, and off‑boarding, including equipment and system access.
• Provide ongoing administrative support to the CEO and COO.
• Plan and execute company events, team activities, celebrations, and lunches.
• Take ownership of ad‑hoc tasks that fall outside defined departments.

Required profile

• Minimum 3 years of experience in an Office Manager, Operations Manager, Executive Assistant, or similar hands‑on role within a high‑tech company.
• Proven experience managing vendors, procurement, contracts, budgets, and payments.
• Strong ability to juggle multiple priorities, work independently, and make practical decisions.

Required skills

• Google Workspace
• Excel