Office Manager & Executive Assistant to CEO

About the role

We are seeking a highly capable Office Manager who will also serve as Executive Assistant to our CEO. The role combines day‑to‑day office operations with close, high‑level support for senior leadership, ensuring a smooth, professional environment.

Key responsibilities

• Supervise cleaning services and maintain a pristine office appearance.
• Manage kitchen supplies, food orders, vendor relationships, and inventory.
• Coordinate meeting rooms, including catering, technology setup, and room readiness.
• Welcome guests and senior visitors with a professional, representative demeanor.
• Oversee office supply inventory, handle maintenance requests, and manage parking for staff and visitors.
• Maintain complex calendars for the CEO and department heads, prioritize urgent requests, and execute personal tasks for the CEO.
• Arrange travel logistics—flights, hotels, visas—and process expense reports.
• Organize VIP hospitality for domestic and international partners.
• Prepare meeting minutes, compile data, and assist in creating presentations for the leadership team.
• Support HR initiatives such as team‑building events, onboarding/off‑boarding logistics, and tracking attendance, leave, and sick days.

Required profile

• Bachelor’s degree (mandatory).
• 3–5 years of experience as an Office Manager or Executive Assistant in a global or high‑tech environment.
• Fluent English (spoken, written, read) with excellent communication skills.
• Professional appearance, discretion, and strong interpersonal etiquette.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Slack
• Zoom
• Microsoft Teams