Executive Administrative Assistant

About the role

Orbia is looking for an Executive Administrative Assistant in Givatayim to provide high-level, confidential administrative support to the head of People and IT. The role covers calendar management, expense processing, travel coordination and coordination of leadership meetings.

Key responsibilities

• Manage complex calendars, prioritize conflicting demands and schedule internal and external meetings with meticulous attention to detail.
• Prepare and process expense reports and invoices in line with company policy.
• Arrange and manage executive travel, including accommodation, visas and detailed itineraries (flights excluded), in line with the global travel manager.
• Coordinate and prepare leadership meetings: develop agendas, collect materials and verify attendance.
• Track and follow up on action items and deliverables from management and cross-functional meetings.
• Support the planning and execution of unit welfare events in Israel and professional communities worldwide.
• Work with i-com to advance the internal portal for the relevant units.
• Assist with special projects and initiatives in both departments as needed.

Required profile

• Proven experience as an Executive Assistant supporting senior executives, preferably in a fast-paced global environment.
• Native-level Hebrew and fluent written and spoken English; Spanish is an advantage.
• Exceptional organizational and time management skills and meticulous attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills, teamwork and a proactive, resourceful approach.

Required skills

• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with SAP systems is an advantage.