Administrative Coordinator – US Operations Support (Remote, Israel)

About the role

Hamilton Motor Company is seeking an Administrative Coordinator to support its US operations from Israel. Working directly with the President and Warehouse Manager, you will act as the operational backbone, ensuring smooth administrative processes and clear communication with vendors and teammates.

Key responsibilities

• Prepare and submit filings with US state agencies, meeting deadlines and compliance requirements.
• Coordinate with vendors to manage and process administrative documents.
• File UPS claims and monitor tracking information for the customer service team.
• Track and report employee hours and performance statistics.
• Collect expense receipts and related documentation from employees.

Required profile

• Strong organizational skills with close attention to detail.
• Fluent, professional written and verbal English.
• Ability to manage multiple tasks and follow up persistently.
• Self‑motivated and reliable in a fully remote environment.
• Comfortable working hours that overlap with the US East Coast business day.

Required skills

• Proficiency with standard office software (spreadsheets, email, document management).

What we offer

• Monthly salary of ₪10,000–12,500, commensurate with experience.
• Pension and severance contributions per Israeli law.
• Convalescence pay and paid leave according to Israeli employment regulations.
• Fully remote work based in Israel, Monday–Friday schedule aligned with US Eastern business hours.