Administration & Office Executive

About the role

We are looking for an organized, proactive, and detail‑oriented Administration & Office Executive to manage daily operations at our Holon office. The role supports the local team and visiting executives, handling facilities, travel logistics, and compliance in a fast‑paced environment.

Key responsibilities

• Oversee day‑to‑day office operations, vendor relations, and maintenance, ensuring a safe and efficient workspace.
• Manage office supplies, equipment, and furniture, and maintain physical and digital filing systems.
• Provide end‑to‑end administrative support, including calendar management, correspondence, and preparation of bilingual (English & Hebrew) documents and presentations.
• Coordinate domestic and international travel, accommodation, and transportation for staff and guests, and process travel expenses according to company policy.
• Source, evaluate, and manage local service providers such as cleaning, catering, IT, and maintenance, and assist with contract administration.
• Plan and execute internal team events, meetings, and small‑scale external events, handling venue booking and logistics.
• Assist HR and Finance teams with local administrative compliance and record‑keeping.

Required profile

• High school diploma required; an Associate’s or Bachelor’s degree in Business Administration or related fields is a plus.
• 5–10 years of proven experience in office administration, executive assistance, or office management, preferably within an international company or start‑up in Israel.
• Fluency in Hebrew and professional working proficiency in English.
• Discreet with sensitive information, reliable, and able to thrive in a fast‑paced environment; a valid driver’s license is preferred.

Required skills

• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Competitive salary and benefits package.
• Dynamic work environment within an expanding global company.