Office & Production Coordinator

About the role

Join Zota, a global fintech leader, as the welcoming face of our vibrant Tel Aviv office. You will manage front‑desk interactions, keep daily operations running smoothly, and help shape a creative, engaging workplace for our team and visitors.

Key responsibilities

• Greet guests, handle the front desk, and provide top‑notch service to employees and partners.
• Oversee day‑to‑day office operations, ensuring an organized and pleasant environment.
• Plan, organize, and execute company events, holiday celebrations, and internal initiatives.
• Design office styling and employee experiences for special occasions.
• Use tools such as Canva, Excel, Monday.com, and AI applications to streamline processes and communications.
• Provide cross‑departmental administrative support, with potential growth into executive calendar management for the CEO.
• Maintain flexibility for opening/closing hours and occasional late‑evening event preparation.

Required profile

• Fluent English (written and spoken).
• Strong organizational, administrative and time‑management abilities with high attention to detail.
• Service‑oriented mindset, excellent interpersonal communication, and a positive "can‑do" attitude.
• Ability to multitask in a fast‑paced environment and work flexible hours.
• Previous experience in office management, operations, or front‑desk roles is a strong advantage.

Required skills

• Proficiency with Excel.
• Experience using Monday.com for task and project tracking.
• Design and content creation using Canva.
• Familiarity with AI tools and general office software.

What we offer

• Growth opportunities within operations, production, and executive support.
• Private chef for breakfast and lunch, plus an in‑house pastry chef.
• Fully equipped wellness centre with yoga, mindfulness, pilates, and monthly shiatsu treatments.
• Weekly happy hours, fun team nights, and an international work environment.
• Exposure to leadership and involvement in company events and projects.