Executive Assistant & Project Management

About the role

HP is looking for an experienced, highly organized and proactive Executive Assistant and PMO to support the VP of Strategy & Solutions and a global organization. The role combines executive support, project coordination and the preparation of high-quality business and executive presentations, with exposure to strategic initiatives and cross-functional activities. It requires strong organizational skills, the ability to manage multiple priorities and a proactive use of AI tools to boost productivity.

Key responsibilities

• Provide executive support: complex calendar management, global travel arrangements, meeting coordination, expense management and day-to-day administration.
• Coordinate and drive strategic and cross-functional projects, keeping plans, milestones, deliverables and follow-up on track.
• Monitor project progress, flag risks or delays and give timely status updates to leadership.
• Support operational planning, business reviews and organizational initiatives.
• Coordinate interactions with senior HP leaders, external executives and enterprise customers.
• Prepare leadership meetings, document key decisions, track action items and follow up.
• Develop executive presentations, business reviews and management decks from business inputs.
• Leverage AI tools for content creation, presentation development, research and task organization, with accuracy and confidentiality.

Required profile

• Proven experience as an Executive Assistant, preferably supporting senior executives in a global, fast-paced organization.
• Strong project coordination and organizational skills, able to manage multiple workstreams and track deliverables.
• Excellent presentation development skills.
• Practical experience with AI tools and a willingness to explore new technologies.
• Excellent written and spoken English, able to communicate with senior stakeholders across cultures and time zones.
• Attention to detail, sound judgment, initiative and ability to work independently.
• Flexibility to collaborate across global time zones and occasionally work outside standard hours.