Administrative Coordinator – Marketing & Sales

About the role

Phibro Israel is looking for an Administrative Coordinator to support the Marketing & Sales department. The role combines calendar management, meeting coordination, front‑desk duties and general office administration, acting as a trusted partner for the team.

Key responsibilities

• Manage complex and dynamic calendars for the VP of Marketing & Sales and other stakeholders.
• Coordinate internal and external meetings, prepare presentations, meeting materials and summaries.
• Provide ongoing administrative support to the Marketing & Sales team, including conference and event organization.
• Create purchase requests and handle related administrative processes.
• Serve as the primary point of contact at the reception desk, welcome visitors and manage phone calls.
• Coordinate office supplies, vendor requests and support employee welfare and onboarding activities.

Required profile

• Minimum 3 years of experience in administration, office management or a similar role.
• Proven ability to manage complex calendars and coordinate multiple stakeholders.
• Very good English communication skills, both written and verbal.
• Strong organizational, multitasking and detail‑oriented abilities.
• Ability to work independently in a dynamic environment.

Required skills

• Proficiency in Microsoft Office.
• Proficiency in Microsoft Outlook.

What we offer

• Hybrid work model: 4 days in the office, Thursday remote.