Head of Administration

About the role

We are seeking a highly organized, hands‑on Head of Administration to own the day‑to‑day running of our office and workplace operations, reporting to the CFO. This central, cross‑functional role ensures the office runs smoothly, safely and efficiently, partnering with HR, IT, Finance and Compliance.

Key responsibilities

• Own end‑to‑end office and workplace management, including reception, cleaning, maintenance, kitchen, meeting rooms and building systems.
• Plan and manage the administration/operations budget, track expenses and report to Finance.
• Oversee the full vendor lifecycle: sourcing, tenders, negotiation, contracts and performance monitoring.
• Run company travel operations, book flights and accommodation, and reconcile travel expenses.
• Partner with HR, IT, Finance and Compliance on onboarding, equipment, policy adherence and regulatory requirements.
• Plan and execute company events, off‑sites and team‑building activities, and ensure health, safety and security compliance.

Required profile

• Proven experience in office management, administration or facilities in a fast‑paced, growing company.
• Hands‑on, can‑do attitude with strong organizational, multitasking and interpersonal skills.
• Solid budget‑management and vendor‑negotiation experience.
• Fluent Hebrew and very good English.

Required skills

• Proficiency in MS Office.
• Proficiency in Google Workspace.
• Familiarity with an ERP system such as NetSuite.